Minutes of the Annual General Meeting
of the Ashtead Village Club held on Wednesday 21 July 2021


Due to a lack of quorum, the meeting was adjourned to the following Wednesday 28 July. As the position of President and Vice President were vacant, Mr Clive Scott proposed that Mr Robert Gibb chair the meeting. Unanimously approved at the meeting.
  1. To confirm the minutes of the Annual General Meeting held on 18 April 2019

    2. Proposed by Mrs Pamela Ventham-Smith and seconded by Mr Wyndham Ventham-Smith that the minutes are a true record was unanimously approved.

  2. To consider the statement of accounts for the year ended 31 December 2019 and 2020

    3. After considering the accounts, proposed by Mr Clive Scott and seconded by Mr Mark Parris that these be accepted and a proposal by Mr Barry Channel, seconded Mr Wyndham Ventham-Smith that the 2020 accounts be approved. Both sets were unanimously approved by the meeting.

  3. To receive a report of the President

    4. As the club's President's position is vacant, there was no report.

  4. To receive the report of the Chair

    5. As the prevously elected Chairman resigned to take the post of Bar Manager, there is no report. The chair of the meeting asked for 2 minutes silence for the members who passed away in 2019 and 2020; Derek Pickford, Kenneth Stephenson, Joe Styles, Jack Temple, Robert Siddle, Les Benjamin, Peter Whiting, Janet Whiting, Alick Johnson, Mark Amos, Martin Slattery, Brian Draisey, Tom O’Roirdan, Eric Vassiere and Michael Huckle.

    Life member certificates were presented to Malcolm Cue, Michael Trout, Alyn Scott, Paul Mathews and Brendan Walsh

  5. Rule 3 - subscriptions for the year 2022

    6. It was proposed by Mrs Pamela Ventham-Smith and seconded by Mr Mark Parris that the subscriptions for 2022 remain the same was unanimously approved.

  6. Rule 2 - entrance fee for new and lapsed members.

    7. Proposed by Mr Jimmy Bryden and seconded by Mr Derrick Pensen that the entrance fee for 2022 be waived was unanimously approved.

  7. Rule 14 - Payments to committee members

    8. Proposed by Mr Wyndham Ventham-Smith and seconded by Mr Tim Morgan-Russell that rule 14 be suspended for coming year was unanimously approved.

  8. To appoint three scrutineers for the ballot for the election of a president, vice president, chairman, honorary treasurer and 9 committee members.

    9. As it ssemed unlikely that, due to the lack of nominations that an election would take place, the Secretary would appoint scrutineers, if it should be necessary.

  9. To appoint an auditor

    10. Proposed Mr Clive Scott, seconded Mr Wyndham Ventham-Smith that we retain Brown and Co. Unanimously approved.

  10. To appoint a trustee

    11. Proposed by Mr Clive Scott, seconded by Mr Mark Parris that Mr Wyndham Ventham-Smith be elected as a trustee. Proposed by Mr John Curran, seconded Mr Jimmy Bryden that Mr Derrick Pensed be elected as a trustee. Both unanimously approved.

  11. Any other motions with due notice

    12. None received.


    The meeting closed at 8:45pm